Draft Family Trip Proposal
Forward your trip planning messages or describe your trip vision, participant list, and any preferences or constraints you know about.
Draft an email
Subject
FWD: Miller Family Reunion Planning - Beach House Proposal
From: sarah.miller.coordinator@email.com
To: family-reunion-planning@email.com
Subject: Miller Family Reunion Planning - Beach House Proposal
Hi everyone,
After our group chat discussions, here's a concrete proposal for our summer family reunion. I've tried to capture everyone's input and organize it into something we can all review.
TRIP OVERVIEW
Destination: Oceanview Beach House, North Carolina Coast
Proposed Dates: July 15-22, 2024 (7 nights)
Total Group: 15 people across 4 families
ACCOMMODATION
Oceanview Beach House sleeps 16, has 6 bedrooms, 4 bathrooms
Cost: $4,200 total for the week
Split 4 ways: $1,050 per family
Includes: Full kitchen, beach access, parking for 6 cars
ESTIMATED COSTS (per person)
Accommodation: $70 per person for the week
Groceries/Group Meals: $80 per person estimated
Activities: $50-100 per person depending on participation
Total estimated: $200-250 per person for the week
PROPOSED ACTIVITIES
Group beach days (included)
Deep sea fishing charter: $85 per person (optional)
Mini golf tournament: $15 per person
Group dinner at Seaside Restaurant: $40 per person estimated
Beach bonfire with s'mores (group purchase supplies)
PLANNING TIMELINE
By June 1: Confirm attendance and dietary restrictions
By June 15: Submit $200 deposit per family
By July 1: Final headcount and activity preferences
NEED FROM EVERYONE
Please reply by May 25 with:
1. Your family's attendance confirmation
2. Any dietary restrictions or accessibility needs
3. Activity preferences from the list above
4. Transportation plans (driving vs flying)
Questions? Call me at the number below or reply to this email.
Looking forward to an amazing week together!
Sarah
To: family-reunion-planning@email.com
Subject: Miller Family Reunion Planning - Beach House Proposal
Hi everyone,
After our group chat discussions, here's a concrete proposal for our summer family reunion. I've tried to capture everyone's input and organize it into something we can all review.
TRIP OVERVIEW
Destination: Oceanview Beach House, North Carolina Coast
Proposed Dates: July 15-22, 2024 (7 nights)
Total Group: 15 people across 4 families
ACCOMMODATION
Oceanview Beach House sleeps 16, has 6 bedrooms, 4 bathrooms
Cost: $4,200 total for the week
Split 4 ways: $1,050 per family
Includes: Full kitchen, beach access, parking for 6 cars
ESTIMATED COSTS (per person)
Accommodation: $70 per person for the week
Groceries/Group Meals: $80 per person estimated
Activities: $50-100 per person depending on participation
Total estimated: $200-250 per person for the week
PROPOSED ACTIVITIES
Group beach days (included)
Deep sea fishing charter: $85 per person (optional)
Mini golf tournament: $15 per person
Group dinner at Seaside Restaurant: $40 per person estimated
Beach bonfire with s'mores (group purchase supplies)
PLANNING TIMELINE
By June 1: Confirm attendance and dietary restrictions
By June 15: Submit $200 deposit per family
By July 1: Final headcount and activity preferences
NEED FROM EVERYONE
Please reply by May 25 with:
1. Your family's attendance confirmation
2. Any dietary restrictions or accessibility needs
3. Activity preferences from the list above
4. Transportation plans (driving vs flying)
Questions? Call me at the number below or reply to this email.
Looking forward to an amazing week together!
Sarah
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