Draft Offboarding Checklist
Provide the departing employee's role and systems used; get a prioritized IT offboarding checklist with access revocation and data backup steps.
Draft an email
Subject
Fwd: Departure notice - Tessa Marquez, Senior DevOps Engineer
Tessa is leaving at the end of the month. She has access to basically everything in our infrastructure. Can you create a complete offboarding checklist? This is the first senior engineer departure we have handled and I do not want to miss anything.
---------- Forwarded message ----------
On Thursday, March 6, 2026, Lena Grant lena.grant@thornevalley.co wrote:
Hi IT team,
Confirming that Tessa Marquez (Senior DevOps Engineer) has submitted her resignation effective March 28, 2026. Her last day in office will be March 27.
Role details: She has been with us for 4 years, currently leads our infrastructure team of 3. Her responsibilities include managing our cloud infrastructure on Crestline Cloud Services, CI/CD pipelines, monitoring stack, and she has root access to all production servers.
Known system access: Crestline Cloud (admin), Forgepoint CI (admin), PulseWatch monitoring, Vaultline secrets manager, Driftwood container registry, Pinecone VPN (admin), all internal Git repositories, shared infrastructure credentials document, and she is the primary contact for our managed hosting vendor Ridgeback Systems.
Departing voluntarily, positive terms, will be available for questions after departure.
Regards,
Lena Grant
HR Manager
---------- Forwarded message ----------
On Thursday, March 6, 2026, Lena Grant lena.grant@thornevalley.co wrote:
Hi IT team,
Confirming that Tessa Marquez (Senior DevOps Engineer) has submitted her resignation effective March 28, 2026. Her last day in office will be March 27.
Role details: She has been with us for 4 years, currently leads our infrastructure team of 3. Her responsibilities include managing our cloud infrastructure on Crestline Cloud Services, CI/CD pipelines, monitoring stack, and she has root access to all production servers.
Known system access: Crestline Cloud (admin), Forgepoint CI (admin), PulseWatch monitoring, Vaultline secrets manager, Driftwood container registry, Pinecone VPN (admin), all internal Git repositories, shared infrastructure credentials document, and she is the primary contact for our managed hosting vendor Ridgeback Systems.
Departing voluntarily, positive terms, will be available for questions after departure.
Regards,
Lena Grant
HR Manager
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